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Report Assistant – Getting Started

Report Assistant Overview.

This is a brief overview of the Report Software installed on the TeacherStick.
A “help” file is included with Teacher’s Report Assistant which explains all aspects of the use of the program.

Report Assistant

Overview

A program for any teacher who has to word process individual reports or report cards for students. The software comes with a comprehensive “help” menu, which explains how to use the program. For each subject/teaching group you can use up to 10 sets of standard statements (written by you or downloaded from the web) which are used in conjunction with your usual word processor to generate reports (ready for individual tailoring) incredibly quickly. To begin with, the ‘pop up’ help boxes or tool tips should be very helpful in getting started with the program. You can switch them off later. Note: The program uses the Windows Clipboard to store/transfer data. Any data you may have stored temporarily in the Clipboard will be lost.

Sample Comments

The sample comment file, ‘sample.tra’ should automatically be loaded when you first run the program. It illustrates how the program works (comment sets for other subjects/levels are available online). Select ‘Using the Comments’ to see how to make reports from individual comments. There are up to 10 comment screens available at any time. Switch between them by clicking on the tabs at the top. Each comment set can be for a different aspect of pupil performance eg introduction, ability, effort, enthusiasm, targets etc – the choice is yours.

Using the Comments

Start your word processor and start the Report Assistant. Your most recently used comments will automatically be loaded – use others by selecting file/open. Now click ‘Make Reports’ to reveal the yellow report box. Click on a comment to transfer it to the report box. By default, to make report generation really fast, the program automatically jumps to the next comment box after selecting a comment. When complete (and after editing the report, if required), copy and paste the complete report into the report template or mail merge data file on your word processor. When you click ‘Copy to clipboard’ the program is minimized, optionally to an icon in the taskbar or to the top of the screen, to make pasting (press Ctrl+V or right click the mouse and select paste) easier. To restore the program, click on the icon in the taskbar or on one of the tabs at the top of the screen.

Editing Comments

You can edit the text directly on screen providing that the yellow report screen is hidden (click ‘Hide Report Box’, if necessary). When you have finished typing/editing your comments, select file/save as. You will be prompted to name the file. You can make small amendments and then save with another name, giving yourself comment sets for a variety of classes. Opening and saving files is much the same as for any program although when you select ‘file/save as’, the saved files (‘.tra’) are automatically stored in the Report Assistant directory. Do not click ‘Making Reports’ at this stage – when the yellow report screen is visible, special code kicks in to select comments and copy them to the report screen – this makes editing comments difficult.

Writing Comments

Select file/new if you want a clear screen.  Ensure that the yellow ‘report’ box is hidden (click ‘Hide Report Box’ if not) and type as normal. Opening and saving files is much the same as for any program – all saved files are in the ‘.tra’ format. There are up to 10 white boxes where you write comments under different headings (Introduction, Ability, Effort etc). Just type in the normal way – leave a line between comments (optional). Do not click ‘Making Reports’ at this stage – when the yellow report screen is visible, special code kicks in to select comments and copy them to the report screen – this makes editing comments difficult.

LICENSE

The Teachers Report Assistant is ©Copyright Ray Le Couteur  1998-2007 and is protected by copyright law and by international treaty provisions. The program is \’Freeware\’ – it may be freely used and distributed, provided the program is not altered in any way.